BIA Meeting Deputations
Any person wishing to appear as a deputation to the BIA Board at a regular meeting must contact the Board office by email at: [email protected]
The BIA Office will contact you by email regarding your request.
If a deputation request is granted, all presentation materials must be submitted to the BIA Office by 12:00 Noon on the Wednesday prior to the BIA Board meeting date.
Deputation Guidelines
There are some restrictions regarding delegations/deputations:
• The subject matter of the deputation must be within BIA boundaries
• Any person who has previously addressed the BIA on a topic will not be allowed a second deputation unless the person can prove that there is new information to present to the Board
• A maximum of three speakers will be permitted per deputation
• Each deputation will be limited to a maximum of 15 minutes
• No more than two deputations shall be scheduled for any BIA meeting, subject to the necessity to deal with matters of an urgent nature
• Deputations shall not promote a specific business
Deputation Process
Deputations are scheduled at the beginning of regular BIA meetings only. If you are chosen to present a deputation, you do not have to read your deputation to the BIA. They will have already received a copy of your written submission. Instead, simply state the reason you are appearing, the solution or action you are seeking and the reason for your request.
Following your deputation, members of the BIA Board will then have the opportunity to ask you any further questions but they shall not enter into a debate. BIA Board Members will only interrupt a deputation on a point of order.
After the BIA Board has heard your deputation and the members have asked you any questions that they might have, the Chair will ask you to take a seat in the gallery. Any motions arising from a deputation shall be considered under the “Motion” heading of the agenda. BIA Board Members will then discuss the matter and determine an appropriate course of action.